datahoarder
Who are we?
We are digital librarians. Among us are represented the various reasons to keep data -- legal requirements, competitive requirements, uncertainty of permanence of cloud services, distaste for transmitting your data externally (e.g. government or corporate espionage), cultural and familial archivists, internet collapse preppers, and people who do it themselves so they're sure it's done right. Everyone has their reasons for curating the data they have decided to keep (either forever or For A Damn Long Time). Along the way we have sought out like-minded individuals to exchange strategies, war stories, and cautionary tales of failures.
We are one. We are legion. And we're trying really hard not to forget.
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What I do is on the originator drive, I create new subdirectories and start categorizing items by content; like I'll put all the ebooks into one directory, and all the television into another. It just makes it easier for me to find things later if I can just head to the drive with all the television on it.
If there's a particular directory with a lot of content, I might create further divisions - maybe shows that are finished vs those who are still getting new episodes, or sitcoms vs drama, that kind of thing.
Then I make a list of how big each master directory is, and I start copying them over to the most appropriate-sized drive. I usually find that I can fit in one large directory, and a couple of smaller ones, and then the last drive gets all the leftovers. I also tape a post-it note to each drive saying something like "2022-23 television" or "science fiction audiobooks" or whatever.
I also create a new directory on the originating drive called something like ++COPIED and, once I've copied content to a new drive, I move the original directory to ++COPIED: I'll still have access if I need it, but I don't have to keep track of it any longer. Once everything is successfully copied over, I can just delete that one directory.
It's a manual process, yes, but it does make it easier for me to find stuff when I want to look at it again later.