this post was submitted on 08 Jun 2023
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I use all of these and can confirm they're really good! I can't believe I used to just search through multiple email accounts instead of using Paperless.
What benefit does Paperless provide over searching your email? If you're searching your email, then you can search by message metadata associated with the document (e.g. when it was sent, who sent it, keywords in the email). How does Paperless improve upon this experience? It seems inelegant to just duplicate all that in Paperless.
Granted, that said, I like my email searching tools and email client, so maybe that's part of it?
One of the main things is that Paperless applies OCR to each uploaded document, so you're not just searching for the message content and metadata, but also the whole content of the document. Maybe some email clients will do this too. It also has a tagging system which can automatically add tags based on document content. Mostly I just like having everything that's relevant in one place, and only what what is relevant. So if I'm looking for concert tickets I don't find the "order confirmed" and other related emails that do not actually contain the tickets.